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Brand Coordinator

Brand Coordinator

Job ID 
US-NY-New York
Project Management




Title: Brand Coordinator


Company/Location: Patients & Purpose / New York


Department/Discipline: Account Services


Competencies: Customer Focus, Drive For Results, Interpersonal Savvy, Problem Solving


Overview: The Brand Coordinator will act as an internal day-to-day contact for tasks related to workflow and process for digital and print projects.  He or She will learn what it takes to execute a job from start to finish and how to communicate effectively with cross- functional partners.Through extensive learning opportunities, varied disciplinary exposures and team-based projects a Brand Coordinator will prepare for a career in Pharmaceutical Advertising.



  • Participate in and complete all assigned training classes, team and individual projects and presentations
  • Learn and master all proprietary systems, work-flows and processes to support the internal routing process
  • Learn project documentation and its role in managing workflow. Specifically: Project Plan, Project Brief, Project Scope, Timelines, Risk Management Form, Burn Report
  • Responsible for assigned brands and projects including: opening jobs, trafficking workflow and conducting status meetings with Account, PM, Creative, Development and/or Production
  • Update and distribute weekly status reports and daily hot sheets; input project data 
  • Route jobs through various departments, in the proper routing sequence, while ensuring approvals of all parties and aligned to established brand workflow
  • Communicate throughout respective departments regarding progress of jobs, workflow, timeliness and problems
  • Work closely with Project Management (PM) and Account Services teams to learn how to create budgets for projects leveraging standardized pricing
  • Coordinate with appropriate contacts at Client as needed; support RC submissions
  • Assist in the development of key project documents including but not limited to client project status and internal meeting reports
  • Prepare internal meeting agendas to initiate projects and assist in conducting internal meeting
  • Summarize, communicate and distribute meeting notes/next steps immediately following critical meetings and at least 24 hours following any non-critical internal meeting (not responsible for client contact reports)
  • Run burn reports for assigned projects and/or senior team members as requested
  • Communicate hours allocated to the team during the project and work with PM and Account Services to actively troubleshoot and track potential over-runs
  • Participate in Patients & Purpose initiatives as appropriate.

Qualifications and Experience:

  • Bachelor’s degree with a concentration in advertising, marketing, communications, technology or journalism and/or coursework related to Pharmaceutical advertising is preferred, not required.
  • Strong academic achievement combined with campus leadership and/or community involvement.
  • Previous internship within the advertising industry or related field. Pharmaceutical advertising is preferred, not required.
  • Able to multi-task in a faced paced environment while functioning as a member of a highly collaborative team.
  • Basic understanding of digital communications and media channels preferred.
  • Superior written and verbal communication skills.
  • Proficient in Microsoft Office. Basic knowledge of MS project preferred not required.