Brand Coordinator

Job ID
US-NJ-Jersey City
Project Management

Omnicom Health Group is the largest healthcare marketing and communications network in the world—partnering with clients to achieve meaningful change through better, more innovative communications. With more than 5,000 dedicated healthcare communications specialists from every corner of science, medicine, marketing, and communications, we recognize that it takes the best of talent to deliver the best of health.


When you join Omnicom Health Group, you have access to opportunities across the most networked network.  What does this mean for you?  Your journey may start with one Omnicom Health Group company then pivot to another, followed by a move to another where you take your career in a whole new direction building your skills and experience each step on your journey.  We’re eager for you to carve a path that works for you – and we’ll help you make it happen.


Title: Brand Coordinator

Department/Discipline: Project Management

Location: New York, NY


Overview: The Brand Coordinator will act as internal day-to-day contact and support for tasks related to workflow and process for digital and print projects. The Brand Coordinator will learn what it takes to execute projects from start to finish at an advertising agency, as well as how to communicate effectively with cross- functional partners. Through extensive training, learning opportunities, varied disciplinary exposures, and team-based projects a Brand Coordinator will prepare for a career in Pharmaceutical Advertising, while supporting day-to-day team activities.




  • Actively participate in and complete all assigned training classes
  • Learn and master all proprietary systems, work-flows, and processes to support internal project routing
  • Create project documentation and learn its role in managing Documentation may include Project Plans, Project Briefs, Project Scopes, Timelines, Risk Management Forms, Burn Reports, and more
  • Update and distribute weekly status reports and daily hot sheets; input project data
  • Route jobs through various departments, in the proper routing sequence, while ensuring approvals of all parties, as well as alignment with established brand workflow
  • Communicate across multiple departments regarding progress of jobs, workflow, timeliness and challenges
  • Coordinate with appropriate contacts at client as needed (Regulatory and FDA submissions)
  • Assist in the development of key project documents including, but not limited to client project status and internal meeting reports
  • Prepare internal meeting agendas to initiate projects and assist in conducting internal meetings
  • Summarize, communicate, and distribute meeting notes/next steps immediately following critical meetings and at least 24 hours following any non-critical internal meeting
  • Run burn reports for assigned projects and/or senior team members as requested
  • Communicate hours allocated to the team during the project and work with PM and Account Services to actively troubleshoot and track potential over-runs
  • Participate in the agency initiatives as appropriate
  • In person client travel is required

Qualifications and Experience:

  • Bachelor’s degree, ideally with a concentration in advertising, marketing, communications, or journalism; other majors will be considered
  • Strong academic achievement combined with campus leadership and/or community involvement
  • Previous internship within the advertising industry or related field
  • Ability to multi-task in a fast paced environment while functioning as a member of a highly collaborative team
  • Foundational understanding of digital media channels preferred
  • Superior written and verbal communication skills
  • Proficient in Microsoft Office

The range below represents the low and high end of the base salary someone in this role may earn as an employee of an Omnicom Health Group company in the United States. Salaries will vary based on various factors including but not limited to professional and academic experience, training, associated responsibilities, and other business and organizational needs. The range listed is just one component of our total compensation package for employees. Salary decisions are dependent on the circumstances of each hire.


  • $45,000 - $59,500


Omnicom Health Group is committed to hiring and developing exceptional talent. We agree that talent is equally distributed, and we’re focused on developing diverse teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together. Join us—we look forward to getting to know you.


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