Brand Coordinator

Job ID
US-NY-New York
Project Management


Title: Brand Coordinator


Company/Location: Patients & Purpose / New York


Department/Discipline: Project Management


Competencies: Customer Focus, Results Driven, Interpersonal Savvy, Problem Solving


Overview: The Brand Coordinator will act as internal day-to-day contact and support for tasks related to workflow and process for digital and print projects. The Brand Coordinator will learn what it takes to execute projects from start to finish at an advertising agency, as well as how to communicate effectively with cross- functional partners. Through extensive training, learning opportunities, varied disciplinary exposures, and team-based projects a Brand Coordinator will prepare for a career in Pharmaceutical Advertising, while supporting day-to-day team activities.




  • Actively participate in and complete all assigned training classes
  • Learn and master all proprietary systems, work-flows, and processes to support internal project routing
  • Create project documentation and learn its role in managing Documentation may include Project Plans, Project Briefs, Project Scopes, Timelines, Risk Management Forms, Burn Reports, and more
  • Update and distribute weekly status reports and daily hot sheets; input project data
  • Route jobs through various departments, in the proper routing sequence, while ensuring approvals of all parties, as well as alignment with established brand workflow
  • Communicate across multiple departments regarding progress of jobs, workflow, timeliness and challenges
  • Coordinate with appropriate contacts at client as needed (Regulatory and FDA submissions)
  • Assist in the development of key project documents including, but not limited to client project status and internal meeting reports
  • Prepare internal meeting agendas to initiate projects and assist in conducting internal meetings
  • Summarize, communicate, and distribute meeting notes/next steps immediately following critical meetings and at least 24 hours following any non-critical internal meeting
  • Run burn reports for assigned projects and/or senior team members as requested
  • Communicate hours allocated to the team during the project and work with PM and Account Services to actively troubleshoot and track potential over-runs
  • Participate in Patients & Purpose initiatives as appropriate
  • In person client travel is required

Qualifications and Experience:

  • Bachelor’s degree, ideally with a concentration in advertising, marketing, communications, or journalism; other majors will be considered
  • Strong academic achievement combined with campus leadership and/or community involvement
  • Previous internship within the advertising industry or related field
  • Ability to multi-task in a fast paced environment while functioning as a member of a highly collaborative team
  • Foundational understanding of digital media channels preferred
  • Superior written and verbal communication skills
  • Proficient in Microsoft Office
Omnicom Health Group is committed to hiring and developing exceptional talent. We agree that talent is equally distributed, and we’re focused on developing diverse teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together. Join us—we look forward to getting to know you.


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